Advice on Sharing Photos

Follow our advice for sharing photos or videos on Social Media.

When taking photos and videos at WI meetings and events, it is important to obtain permission from any identifiable individuals. This is especially relevant if the images are intended for use on social media or a WI website.

Obtaining permission

How you obtain permission is dependent on your members. Some may wish to be asked each time and grant permission accordingly. Others may be happy to sign a one-off permission form acknowledging that photos may be taken and used on social media as and when.

The best practice would be to obtain written permission every time photos are taken. You can easily create a basic permission slip and any member who has their photo taken can sign it. This means members can keep track of where and when their photo might appear, it also ensures everybody knows that permission is being sought.

It may be easier to administer a one-off form. However you should still ask every person present for permission again each time you take their photo. There may be some occasions where members are less keen to have their photo taken and it is always polite to double check. This also alerts them to the fact that a particular photo may be used on social media so they know to look out for it.

Download a template photography consent form here

Taking photos at events

If you are organising a large event it may not be practical to use permission forms - particularly if members of other WIs or non-members are attending. in these cases you may be able to post notices around the venue informing members that photographs are being taken. Notices must clearly state that if anyone does not wish to be included in the photography they should alert the photographer to this effect.

Always make sure your notices are highly visible. Ideally you should announce it at the beginning of the meeting.